Effective Date: February 18, 2026
At Dodson Pain Consultants, doing business as DPC Medical, we respect your privacy and are committed to protecting your personal information. This Privacy Notice explains how we collect, use, share, and safeguard your information when you visit our website (dodsonpainconsultants.com) or interact with our healthcare services.
This Notice applies to all visitors, patients, and individuals who communicate with our clinic.
Information We Collect
We collect information necessary to provide safe, effective, and compliant healthcare services.
Information You Provide Directly
- Name, email address, phone number, mailing address
- Appointment requests and contact form submissions
- Health-related information shared during consultations or intake
- Insurance or payment information when applicable
Information Collected Automatically
- IP address
- Browser type and device information
- Pages visited and time spent on our website
- General location data (if enabled on your device)
We may also receive information from referring providers, laboratories, pharmacies, or electronic health record systems involved in your care.
How We Use Your Information
We use your information to:
- Provide and coordinate healthcare services
- Schedule appointments and communicate administrative updates
- Send appointment reminders and care-related communications
- Improve patient experience and website functionality
- Comply with HIPAA and applicable healthcare regulations
- Prevent fraud, protect patient safety, and maintain system security
How We Share Information
We do not sell your personal information.
We may share information only as necessary:
- With HIPAA-compliant service providers (hosting, EHR, billing processors)
- With other healthcare providers involved in your treatment
- With laboratories, pharmacies, or insurers for care coordination
- When required by law or court order
- With your written authorization
We may use anonymized, non-identifiable data for quality improvement or research.
Data Retention
We retain patient records in accordance with federal and state medical record retention laws. When information is no longer required, it is securely deleted or anonymized.
All data is stored using HIPAA-compliant safeguards on secure U.S.-based systems.
Your Rights
You may:
- Request access to your records
- Request corrections to your information
- Request an accounting of disclosures
- Opt out of non-essential communications
For applicable state privacy laws (such as CCPA), you may request access or deletion where legally permitted.
To exercise any of these rights, contact us at info@dodsonpc.com.
Security
We use administrative, technical, and physical safeguards including encryption, secure servers, access controls, and ongoing monitoring to protect your information.
While no system is 100% secure, we are committed to maintaining high standards of data protection.
Children’s Privacy
Our website and services are not directed toward children under 18. We do not knowingly collect personal data from children without parental consent.
Updates to This Notice
We may update this Privacy Notice periodically. The effective date will reflect the most recent revision. Continued use of our services indicates acceptance of any updates.
Contact Us
For privacy questions or concerns, please contact:
Practice Administrator
Dodson Pain Consultants / DPC Medical
Email: info@dodsonpc.com
Patients may also request a copy of our full HIPAA Notice of Privacy Practices.
Text Messaging & Communication Consent
Dodson Pain Consultants (DPC Medical) offers SMS text messaging to support patient care and administrative communication.
By providing your phone number, you consent to receive appointment reminders, care-related messages, scheduling updates, and administrative communications from our clinic via SMS or phone.
Message frequency may vary. Message and data rates may apply.
You may opt out at any time by replying STOP to any message. For assistance, reply HELP or contact us at info@dodsonpc.com.
SMS consent is not shared with third parties or affiliates for marketing purposes.
Patients may opt in to SMS communications:
- During appointment scheduling
- Through our patient portal
- By requesting text communication from our staff